This information is for Member Associations to explain how to generate ID Cards (or "licenses") to print for their participants, providing that feature is turned on for their Association.



1. Select 'People'


2. Select 'Print Cards'


'Print Cards' will only appear as an option if this feature has been turned 'On' as a part of the system configuration.





3. Select options for the batch to be generated



Printing is done in "batches", based on persons that require a card and limited by the options selected in this step. A person is determined to require a card if they are Active in the current period and an up-to-date card has not already been printed for them, or if they have manually been selected to have a re-print.


This step will be skipped if a batch has been generated previously, but has not been marked as completed (either 'Mark as Printed' or 'Cancel Batch')





Page layout

There are 3 page layout option available:



  • Default: prints 1 ID Card per page and is primary used for Member Associations that are using an (Plastic) ID Card Printer. Dimension ratio is same as Credit card (ISO7810) -  85.60 mm × 53.98 mm.
  • 8 per page (ID Card front only): prints 8 ID Cards to one page. If double sided ID Cards are configured, only the front of the ID Cards are displayed and printed.
  • 4 per page (ID Card front and back): prints 4 ID Cards to one page. If double sided ID Cards are configured, the front and back of the ID Cards are displayed and printed beside each other.



4. Select 'View Cards'

The cards will be generated in a new tab in your web browser.




5a. Printing Cards - Page layout: Default

When viewing the ID Cards in the browser tab, in the browser menu select 'File' then 'Print'. Update the Print Setting to the below, then click 'Print'.


  • Chrome Browser: Select Printer, Paper size = Card, Margins = None, Options = tick Background graphics

  

  • Firefox Browser: Select Printer, Paper Size = Card, Margins = None, Options = tick Shrink to Fit, Appearance = tick Print Background Colours, tick Print Background Image
  • Edge/ Internet Explorer: Select Printer, Paper Size = Card, Margins = None, Options = tick Shrink to Fit, Appearance = tick Print Background Colours, tick Print Background Image



5b. Printing Cards -  Page layout: 4 per page / 8 per page

When viewing the ID Cards in the browser tab, in the browser menu select 'File' then 'Print'. Update the Print Setting to the below, then click 'Print

  • Chrome Browser: Select Printer, Paper size = A4, Margins = Default, Options = tick Background graphics
  • Firefox Browser: Select Printer, Paper Size = A4, Margins = Default, Options = tick Shrink to Fie, Appearance = tick Print Background Colours, tick Print Background Image
  • Edge/Internet Explorer: TBC



6. Save cards

Use your web browser to save the cards in a format that is appropriate for your printing/distribution method.


When saving or printing from the page displaying the cards, ensure that the option to include 'headers and footers' is turned off and the option to include 'background graphics' is turned on.




7. Mark whether completed

Select either 'Mark as Printed' or 'Cancel Batch'.


Selecting 'Mark as Printed' will finalise this batch, and these persons will not appear in future batches unless they register again and require an updated card or are marked for a re-print.

Selecting 'Cancel Batch' denotes that you did not print this batch, so the included persons will appear in future batches until marked as printed.




Requesting another ID Card

After a person has had their card printed, a new card may be requested. This can only be done with an MA level access.

Please view the Requesting a Card Re-Print guide for instructions on how to do this.