This information is for clubs to explain how to Renew a Club Official for the new season when logged in at Club level. Renewals assists the Club in re-registering Members of their Club for the new season.
This also gives the Club the opportunity to update the Club Officials details as required before submitting the registration for approval.
Renewals can also be performed in Bulk by the Club, please see the user guide on 'Bulk Renewals' for more information on this process.
1. Select People
2. Select 'Search'
3. Search for a Club Official to Renew
Type in the Club Official Name that you wish to renew by entering one of either in the "Search Box"
First and/or Family name of Club Official
ID of the Club Official
Only Active and Passive Club Officials can be renewed
4. Select Person to Renew
To initiate renewal, click on 'View' for the Club Official you wish to renew for the new season to your Club.
5. Review Club Official Registration
The next screen gives the Club the ability to review the Club Officials Personal Information, Contact Details, and Other Details, these can be edited/replaced as required during this process by clicking on 'edit'.
Edit the details as required and then click on 'Save'
6. Registration Details
Once all details are updated and documents uploaded as required, click on 'Registration Details' tab, here you will see the 'Renew Registration' button'.
If 'Renew Registration' button is not showing this would be due to the Club Official having already been renewed for the latest season.
7. Renew Registration
The renewal process takes you through the registration flow where you click 'Continue' to proceed through each required Step.
8. Registration StepThe first Registration Step is automatically selected. The nature of registration will default to Renewal.
9. View and Update Documents
When a Club Official is being renewed, their existing documents remain to 'View' or 'Replace' as required (for example a new Passport as the previous one has expired)
To view the document, click on the blue hyperlink under each 'Description' and to replace the document select 'Click here to update this file'
Documents can be uploaded by Clicking on 'Click here to upload file' this will open up folder for you to select necessary files to upload.
Documents can also be uploaded by clicking and dragging the file to the necessary document
Maximum file size is 25 megabytes JPG, JPEG, PDF, and PNG are recommended file types
Documents successfully uploaded will display a tick next to their file name
Required Documents are compulsory and must be uploaded
Registration will not proceed if all required documents are not uploaded
No licence required for Club Officials, therefore select 'Continue' to proceed to the Summary Page
The Summary screen allows you to check that all details entered are correct before submitting the Club Official registration, please ensure you check all the information
If you need to change any information click on the edit link
Make sure you click the edit link relating to the area you want to change, for example the Contact Details
12. Submit Registration
When all information has been checked, click on 'Submit to ....' for approval.
13. Registration Submitted
Once the registration is complete the Member will be marked as pending and awaiting approval.
ID is blank until the registration has been paid and approved and made active
Once completed you are provided with three options
Register another Club Official
View all currently submitted registrations
Go to your Dashboard
By clicking on 'Register another Club Official', it will begin the process to add a new Club Official.
By clicking on "View all Currently Submitted Registrations" it will take you to a list of all Pending Registrations for your Club
By clicking on 'Go to your Dashboard' it will take you back to your Task list